Is This the Kind of Mail You Get After Applying for a Job?
"Thank you for your application and interest in our company. Unfortunately, you have not been shortlisted for an interview. Due to the volume of applications, we cannot provide individual feedback. We wish you all the best in your job search."
Sound familiar? What if you suspect the company’s recruiting team is relying on AI and rejecting applications without even reading them? You’re not alone and your concern is valid.
In today’s job market, many companies use AI-driven tools like applicant tracking systems (ATS) to screen résumés. Here’s what might be happening:
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Early filtering by AI: If your résumé lacks certain keywords or formatting, it may never reach a human recruiter.
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Volume management: Popular roles generate hundreds or thousands of applications, often handled automatically.
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Strict pre-set criteria: The system may reject applicants based on specific filters, like degrees, years of experience, or location.
What You Can Do:
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Tailor your résumé and cover letter using keywords from the job description.
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Keep formatting simple—avoid columns, images, or unusual fonts that ATS may misread.
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Network whenever possible; a personal referral can help bypass automation.
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Follow up strategically with a polite, thoughtful message to signal genuine interest.
How to Respond Professionally if You Suspect AI Rejection:
You might want to say:
"Thank you for the update. I understand the high volume of applications can make the process challenging. If there’s ever an opportunity for a more in-depth review of my application or a conversation about potential fit in the future, I’d be grateful for the chance. Wishing you all the best."
It acknowledges the process respectfully while keeping the door open.
Deep down, you may want to say: “I am 100% qualified for this job. I read the description carefully. Please review applications thoroughly before rejecting someone.”
That frustration is understandable. But how you express it matters. A confrontational tone can close doors, while a firm yet professional message leaves a strong impression.
Here’s a polished version of your intended message that balances assertiveness and tact:
Subject: Regarding My Application
*"Dear [Hiring Manager],
Thank you for the update. I was surprised by the outcome, as I believe I am highly aligned with the role and ensured my qualifications matched the job description before applying. I hope applications are reviewed thoroughly, as it can be disheartening for qualified candidates to be overlooked without the chance to demonstrate their potential.
Thank you for your time, and I hope you’ll keep me in mind for any future opportunities where my background may be a strong fit.
Kind regards,
[Your Name]"*
This approach:
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Clearly communicates your fit for the role
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Raises a valid concern without sounding accusatory
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Leaves the door open for future engagement
Final Thought
Rejections are tough, especially when impersonal. But how you respond can become your competitive edge. Maintain professionalism, but don’t silence your voice. Speak up with grace, and the right opportunity will eventually recognize your worth.